Lease Procedure

Step 1
Pre-Departure Consultancy

Activities

• Submitting your client inquiry form with NewPort Real Estate.
• Initiate discussion with.
• NewPort international relocation consultants regarding your move to Shanghai; and
• NewPort property consultants regarding your housing alternatives in Shanghai.
• NewPort consultants will send you a series of housing alternatives with photos via email based on your requirements.
• NewPort property consultants will discuss with you short term accommodations.
• Identify the actual arrival date.

Party

• Client
• NewPort Relocation Consultant
• NewPort Property Consultant

Step 2
Arrival and City Orientation (For clients with a rental allowance above US$2,500)

• Once you have entrusted NewPort Real Estate in finding your new home, a NewPort driver will pick you up from the airport at no cost.
• NewPort International Relocation consultants will host a 2-day city orientation with you at no cost, including school visits (for your kids), hospitals and clinics, expatriate grocery shopping venue, interviewing with bank officers and others.
• Q&A session in living in Shanghai.

• Client
• NewPort Relocation Consultant

Step 3
Housing Inspection

Part I

• NewPort Property consultants will show you the working neighborhoods.
• NewPort consultants will show you a few residential neighborhoods (including a visit to some actual rentable units and facilities in the compound).
• Selection of a few preferred residential neighborhoods / compounds.

Part II

• NewPort consultants will show you more units in the preferred residential compounds or neighborhoods.
• Finalize the ideal rentable property.

• Client
• NewPort Relocation Consultant

Step 4
Negotiation

• Once you have identified the ideal property, NewPort consultants will negotiate the favorable clauses under the lease term for you.
• Negotiation items include redecoration / refurbishment, rental price, repair and maintenance, memberships, etc.

• Client
• NewPort Relocation Consultant

Step 5
Issue of Offer Letter or Letter of Intend

• Upon completion of negotiation, NewPort Property Consultants will issue an offer letter to landlord, explaining your opinions about rent and other requirements.
• Contents in the offer letter include offering price, any requirements on refurbishment, additional furniture or appliance, mode of rental payment etc.).

• Client
• Landlord
• NewPort Relocation Consultant

Step 6
Lease Agreement Execution

• Once both parties have accepted and executed the offer letter, NewPort Property Consultants will draft the lease agreement based on the offering letter.
• Execution of lease agreement by both parties.

• Client
• Landlord
• NewPort Relocation Consultant
• NewPort Legal Counsel

Step 7
Payment

• Upon execution of lease agreement, you need to pay for the security deposit (normally two-month rent) and pre-pay for the first month rental.

• Client
• Landlord
• NewPort Property Consultant

Step 8
Payment

• NewPort property consultants and NewPort Post Move-in Support consultants will accompany you to pre-check the property prior to moving in.

• Client
• NewPort Property Consultant
• NewPort Post Move-in Support

Step 9
Handover

• Landlords, NewPort consultants and NewPort Post Move-in Support consultant will walk you through the whole property to ensure everything is compliant with the offering letter and lease agreement.
• NewPort Property Consultants will conduct a furniture and home appliance check list based on the leasing agreement.
• NewPort Property Consultants will conduct a condition report if there is any damage on the property prior to your move in.
• NewPort Property Consultants will coordinate with the initial utility meter readings to set the cut-off date of the utility payment.

• Client
• NewPort Property Consultant
• NewPort Post Move-in Support

Step 10
Moving In

• Moving in your new home in Shanghai.
• NewPort post move-in support consultant will assist you to register with the following parties:
• Local police station;
• Consulate office of your country; and
• Management office of the property compound.

• Client
• NewPort Property Consultant
• NewPort Post Move-in Support

Step 11
Post Move-in Support

• NewPort post move-in support consultants will guide you with the following matters:
• Acclimation to your new home, e.g. internet system access, use of home appliance, mode of utility bill payments, maid interview, etc; and
• Repair and maintenance, e.g. repair and maintenance of home appliance or other part of your new home.

• Client
• NewPort Post Move-in Support

Step 12
Housing Inspection

For Moving Out:

• NewPort property consultants will assist to pre-check the property prior to moving out.
• NewPort property consultants will walk landlord through to property to ensure there is no damage to the property (wear and tear excepted).
• NewPort property consultants will conduct utility meter readings to ensure the cut-off date of the utility bill settlement.
• Return of deposit from landlord.

For Renewal:

• NewPort consultants will assist you to conduct a market research on the revised rental around the neighborhoods.
• Re-negotiation on renewal terms and rental.

• Client
• NewPort Property Consultant
• NewPort Post Move-in Support