LEASE PROCEDURE
Lease Procedure
Step 1
Pre-Departure Consultancy
Pre-Departure Consultancy
Activities
- Submitting your client inquiry form with SIRVA Inc..
- Initiate discussion with.
- SIRVA international relocation consultants regarding your move to Shanghai; and
- SIRVA property consultants regarding your housing alternatives in Shanghai.
- SIRVA consultants will send you a series of housing alternatives with photos via email based on your requirements.
- SIRVA property consultants will discuss with you short term accommodations.
- Identify the actual arrival date.
Party
- Client
- SIRVA Relocation Consultant
- SIRVA Property Consultant
Step 2
Arrival and City Orientation (For clients with a rental allowance above US$2,500)
Arrival and City Orientation (For clients with a rental allowance above US$2,500)
- Once you have entrusted SIRVA Inc. in finding your new home, a SIRVA driver will pick you up from the airport at no cost.
- SIRVA International Relocation consultants will host a 2-day city orientation with you at no cost, including school visits (for your kids), hospitals and clinics, expatriate grocery shopping venue, interviewing with bank officers and others.
- Q&A session in living in Shanghai.
- Client
- SIRVA Relocation Consultant
Step 3
Housing Inspection
Housing Inspection
Part I
- SIRVA Property consultants will show you the working neighborhoods.
- SIRVA consultants will show you a few residential neighborhoods (including a visit to some actual rentable units and facilities in the compound).
- Selection of a few preferred residential neighborhoods / compounds.
- SIRVA consultants will show you more units in the preferred residential compounds or neighborhoods.
- Finalize the ideal rentable property.
- Client
- SIRVA Relocation Consultant
Step 4
Negotiation
Negotiation
- Once you have identified the ideal property, SIRVA consultants will negotiate the favorable clauses under the lease term for you.
- Negotiation items include redecoration / refurbishment, rental price, repair and maintenance, memberships, etc.
- Client
- SIRVA Relocation Consultant
Step 5
Issue of Offer Letter or Letter of Intend
Issue of Offer Letter or Letter of Intend
- Upon completion of negotiation, SIRVA Property Consultants will issue an offer letter to landlord, explaining your opinions about rent and other requirements.
- Contents in the offer letter include offering price, any requirements on refurbishment, additional furniture or appliance, mode of rental payment etc.).
- Client
- Landlord
- SIRVA Relocation Consultant
Step 6
Lease Agreement Execution
Lease Agreement Execution
- Once both parties have accepted and executed the offer letter, SIRVA Property Consultants will draft the lease agreement based on the offering letter.
- Execution of lease agreement by both parties.
- Client
- Landlord
- SIRVA Relocation Consultant
- SIRVA Legal Counsel
Step 7
Payment
Payment
- Upon execution of lease agreement, you need to pay for the security deposit (normally two-month rent) and pre-pay for the first month rental.
- Client
- Landlord
- SIRVA Property Consultant
Step 8
Pre-move in Inspections
Pre-move in Inspections
- SIRVA property consultants and SIRVA Post Move-in Support consultants will accompany you to pre-check the property prior to moving in.
- Client
- SIRVA Property Consultant
- SIRVA Post Move-in Support
Step 9
Handover
Handover
- Landlords, SIRVA consultants and SIRVA Post Move-in Support consultant will walk you through the whole property to ensure everything is compliant with the offering letter and lease agreement.
- SIRVA Property Consultants will conduct a furniture and home appliance check list based on the leasing agreement.
- SIRVA Property Consultants will conduct a condition report if there is any damage on the property prior to your move in.
- SIRVA Property Consultants will coordinate with the initial utility meter readings to set the cut-off date of the utility payment.
- Client
- SIRVA Property Consultant
- SIRVA Post Move-in Support
Step 10
Moving In
Moving In
- Moving in your new home in Shanghai.
- SIRVA post move-in support consultant will assist you to register with the following parties:
- Local police station;
- Consulate office of your country; and
- Management office of the property compound.
- Client
- SIRVA Property Consultant
- SIRVA Post Move-in Support
Step 11
Post Move-in Support
Post Move-in Support
- SIRVA post move-in support consultants will guide you with the following matters:
- Acclimation to your new home, e.g. internet system access, use of home appliance, mode of utility bill payments, maid interview, etc; and
- Repair and maintenance, e.g. repair and maintenance of home appliance or other part of your new home.
- Client
- SIRVA Post Move-in Support
Step 12
Housing Inspection
Housing Inspection
For Moving Out:
- SIRVA property consultants will assist to pre-check the property prior to moving out.
- SIRVA property consultants will walk landlord through to property to ensure there is no damage to the property (wear and tear excepted).
- SIRVA property consultants will conduct utility meter readings to ensure the cut-off date of the utility bill settlement.
- Return of deposit from landlord.
- SIRVA consultants will assist you to conduct a market research on the revised rental around the neighborhoods.
- Re-negotiation on renewal terms and rental.
- Client
- SIRVA Property Consultant
- SIRVA Post Move-in Support
